Job Descriptions

President

Duties:

• The President is accountable to the Board of Trustees as specified by the By-laws, Article V President and Article VI – Executive Committee.
• Assures that the HTWF Board functions according to the by-laws and applicable laws and regulations.
• Leads the organization in accordance with the HTWF Vision and Mission statements and Board decisions.
• The president is one of the two financial and contract signing authorities within HTWF. The other designated signatory is the Treasurer. A third trustee may be designated by the Board as necessary.
• Chairs the Executive Committee, as needed.

Responsibilities:

• Generates inspiration to achieve the goals and objectives set by the HTWF Board by delegating, motivating and guiding.
• Oversees all HTWF functions and programs. Oversees office operations and staffing.
• Oversees HTWF financial activities, as executed by the Treasurer.
• Communicates as needed to any external parties.
• Presides at Board meetings, or assigns a designated person to do so if unable to attend.
• Establishes the agenda for all Board meetings. 
• Determines the frequency, date and time for Board meetings.
• Oversees recruitment for Board and Committee members and officer continuity planning. Discuss personnel issues with Board quarterly.

• • Identifies potential candidates for Board membership and Board positions.
  • Determines potential candidate’s interest in joining the HTWF Board.
  • Recommends potential candidates to the Board.

• Leads the planning process for the face-to-face Annual Board Meeting and provides updates to the Board throughout the year.
• Actively participates in determining where the Annual Board Meeting is held.
• Oversees all Board positions and committees and assures all are operating according to the responsibilities assigned.

Vice-President

Duties:

• The Vice-President is accountable to the Board ofTrustees as specified by the By-laws, Article V – Vice-president.
• Supports the President to assure that the HTWF Board functions according to the by-laws and applicable laws and regulations.
• Supports the President, as requested.
• Participate in Executive Committee activities, as needed.

Responsibilities:

• When required, assumes the role of the President.
• Supports the President in generating inspiration to achieve the goals and objectives set by the HTWF Board.
• Supports and acts as a visionary to the functioning of HTWF.
• Communicates as needed to any external parties.
• Works with the other members of the Board to ensure the HTWF vision and mission are achieved.

Secretary

Duties:

• The Secretary is accountable to the Board of Directors as specified by the By-laws, Article V – Secretary.
• Supports the President to assure that the HTWF Board functions according to the by-laws and applicable laws and regulations.
• Generates HTWF Board Meeting Minutes.
• Participate in Executive Committee activities, as needed.

Responsibilities:

• Attend all monthly board meetings and executive board meetings, and take minutes. If unable to attend a particular meeting, listen to the recording of the call/or request another Board Member to take minutes.
• Provide a draft of meeting minutes to the President within 1 week of the meeting, make any corrections suggested.
• Distribute revised draft to Board of Trustees prior to next scheduled meeting.
• Read minutes at the next Board meeting for Board approval and make any corrections.
• Forward the approved monthly minutes to HTWF office for official storage.
• Handle other record and communication needs as requested by the President or the Board.

Treasurer

Duties:

• The Treasurer is accountable to the Board of Trustees as specified by the By-laws, Article V Treasurer.
• Supports the President to assure that the HTWF Board functions according to the by-laws and applicable laws and regulations.

Responsibilities:

• Manages all funds, keeping appropriate records and ensures accurate balancing of accounting records.
• Arranges for the transfer of “banking signing authority” whenever necessary.
• Writes all checks. The two signing powers are the Treasurer and the President of the HTWF. Only one signature is required.
• Pays all accounts payable.
• Receives and reconciles monthly bank statements, keeping these records in safe storage.
• Oversees deposits of monies received from all sources.
• Keeps a record of all transactions.
• Arranges for development of and filing of the corporate Income Tax return.
• Provides monthly financial reports for the HTWF Board.

Grant Chairman

Duties:

• Manage all aspects of grants awarded by HTWF.
• Create short- and long-term strategies in grant awarding that further the Foundation’s vision and mission.
• Present strategies to the Board for approval.
• Provide grant information to the HTWF Board and the Marketing Committee.
• Recommend to the Board approval or disapproval of grant requests.

Responsibilities:

• Review all submitted grant applications.
• Notify grant applicants if request is inconsistent with HTWF grant criteria.
• Manage review of research grant applications, and service grants where appropriate, by the Grant Committee.
• Submit recommendations based on review of grant applications that meet HTWF criteria to the HTWF board for approval or disapproval.
• Monitor progress of awarded grants.
• Regularly communicate grant applications received and grant status to the Board and to the Marketing Committee.
• Maintain grant application forms, as necessary.

Scholarship Chairman

Duties:

• Lead the Scholarship Committee.
• Review scholarship applications and, through the scholarship committee, determine award recipients.
• Recommend to the Board needed adjustments in the number of scholarships available.

• Review scholarship applications every three months.
• Identify scholarship candidates that demonstrate the need for assistance, within the limits established by the HTWF Board.
• Determine which applications should be funded.
• Oversee notification of all applicants.

Marketing Chairman

Duties: 

• The Marketing Chairman is the interface of HTWF with the Healing Touch community, complimentary organizations and the public.
• Lead the Marketing Committee.
• Market HTWF to the HTWF community and others.
• Raise funds to support HTWF grant activities and operating expenses.

Responsibilities:

• Provide continuity of information of HTWF activities and opportunities.
• Develop and maintain relationships with complimentary organizations.
• Develop, market and publicize HTWF fundraising events.
• Responsible for HTWF communications, including, newsletters, social media, annual reports, and website updates.

Board Member

Duties:

• Board Members are accountable to the Board ofTrustees as specified by the By-laws, Article IV – Trustees.
• Supports the President to assure that the HTWF Board functions according to the by-laws and applicable laws and regulations.
• Supports the Board’s supervisory and fiduciary responsibilities.

Responsibilities:

• Works with other Board members to establish the strategies and tactics needed to ensure the HTWF vision and mission are achieved.
• Considers and votes on HTWF policies, programs, grants and significant expenditures.
• Participates in HTWF activities, as appropriate.